Privacy Policy | WorkVire

1. Introduction

This Privacy Policy ("Policy") describes how WorkVire Inc. ("WorkVire," "we," "us," or "our"), a Delaware corporation, collects, uses, discloses, retains, and protects personal information when you visit our website, create an account, or use our services.

This Policy applies to workvire.com, our company and talent portals, and related services including recruiting tools, Employer of Record ("EOR") services, and workforce management features.

This Policy should be read together with our Terms of Service and Cookie Policy. Where we rely on consent, you may withdraw consent at any time as described in Section 10.

If you do not agree with this Policy, please do not use our services.

2. Who We Are

WorkVire Inc. is the business responsible for this website, platform accounts, client agreements, and the processing activities described in this Policy. We operate fully online. Correspondence may be directed to our mailing address: 359 Stillwater Rd, Baltimore, MD 21221, United States.

Where EOR or local employment services are delivered in Sri Lanka, WorkVire (Pvt) Ltd may process employment-related personal information on our behalf and, where required by law, as an independent controller for local statutory obligations.

3. Information We Collect

We collect personal information depending on how you interact with us. The categories below are illustrative and may not all apply to every user.

3.1 Account Information

•Client companies: name, business email, company name, job title, account credentials, billing contact details, and account preferences.
•Talent and employees: name, email, phone number, professional profile, skills, work history, and authentication credentials.

3.2 Recruiting Data

•Resumes, CVs, cover letters, portfolios, and application materials.
•Job descriptions, role requirements, screening criteria, and interview notes.
•AI-assisted assessments, match scores, and recruiting workflow outputs.
•Interview scheduling information, including availability and calendar details you provide.

3.3 Employment and EOR Data

•Employment contracts, offer letters, onboarding records, and personnel files.
•Compensation, benefits, tax, and payroll information.
•Government identification and registration information required for lawful employment and compliance in applicable jurisdictions.
•Leave records, performance documentation, disciplinary records, and termination records.
•Background screening and right-to-work documentation, where permitted and required.

3.4 Billing and Payment Data

•Invoicing details, billing addresses, transaction history, and payment status.
•Payment card or bank information is processed by our payment processors and is not stored in full on our servers.

3.5 Communications

•Contact form submissions, support requests, and email correspondence.
•Waitlist sign-ups, demo requests, and sales communications.

3.6 Technical Data

•IP address, browser type, device identifiers, operating system, and referring URLs.
•Usage logs, session data, and platform interaction records.
•Cookie and similar technology data, as described in our Cookie Policy.

3.7 Website Analytics

•If you consent, we use Google Analytics 4 on our marketing website to collect usage information such as pages visited, session duration, referral source, browser and device type, and approximate geographic location.
•Analytics cookies are placed only after you provide consent through our cookie banner or cookie settings. See our Cookie Policy for details.
•Google Analytics 4 acts as a service provider processing data on our instructions. Google's privacy policy is available at https://policies.google.com/privacy.

4. How We Use Personal Information

•Provide, operate, secure, and maintain our website, platform, and services.
•Process recruiting workflows, including AI-assisted resume parsing, job description generation, and candidate evaluation.
•Facilitate EOR relationships, payroll, benefits administration, and statutory compliance.
•Generate contracts, invoices, reports, and compliance documentation.
•Communicate with you about accounts, services, support, security, and operational notices.
•Process payments, billing, collections, and account administration.
•Improve our products, monitor performance, and conduct internal analytics not based on non-essential cookies without consent.
•Detect, investigate, and help prevent fraud, abuse, and security incidents.
•Send marketing communications where permitted by law and based on your preferences or consent.
•Comply with law, regulation, legal process, and enforce our agreements.

5. Legal Bases for Processing

Where the EU General Data Protection Regulation ("GDPR"), UK GDPR, or similar laws apply, we rely on the following legal bases:

•Contract: processing necessary to provide services you request or to take steps at your request before entering a contract.
•Legitimate interests: operating, securing, and improving our services, subject to your rights and expectations.
•Consent: optional marketing, non-essential cookies, and other processing where consent is required or chosen.
•Legal obligation: employment, tax, accounting, anti-fraud, and other compliance requirements.

6. Automated Processing and AI

We use artificial intelligence and machine learning for features such as resume parsing, job description generation, and candidate scoring.

These features produce recommendations to support human review. We do not make solely automated decisions that produce legal or similarly significant effects without meaningful human involvement, except where permitted by law and disclosed to you.

We do not use your data to train general-purpose third-party AI models for unrelated commercial use.

7. How We Share Personal Information

We do not sell personal information. We do not share personal information for cross-context behavioral advertising. We disclose personal information only as described below:

7.1 Affiliates and EOR Operations

•We may share information with WorkVire (Pvt) Ltd and other affiliates to deliver EOR, payroll, compliance, and related services.

7.2 Client Companies

•We may share candidate and employee information with the client company that initiated a recruiting or employment engagement, consistent with the applicable contract and law.

7.3 Service Providers

•Hosting and infrastructure providers, including cloud hosting and infrastructure providers.
•Email and communications providers, including email and communications providers.
•Payment processors, including third-party payment processors, where applicable.
•Analytics providers, including Google Analytics 4, only where you have consented to analytics cookies on our website.
•Service providers are authorized to process personal information only for our instructions and subject to appropriate contractual protections.

7.4 Legal, Regulatory, and Safety

•Courts, regulators, law enforcement, and other parties when we believe disclosure is required or permitted by law.
•Labor, tax, social security, and other authorities where required for employment compliance.

7.5 Business Transfers

•A successor entity in connection with a merger, acquisition, financing, reorganization, or sale of assets, subject to notice and applicable law.

8. International Data Transfers

We may process and store personal information in the United States, Sri Lanka, and other countries where we or our service providers operate.

Where required, we implement appropriate safeguards for transfers from the EEA, UK, or Switzerland, such as the European Commission Standard Contractual Clauses or equivalent lawful mechanisms.

By using our services, you understand that personal information may be transferred to countries that may not provide the same level of data protection as your country of residence.

9. Data Retention

•Account information: for the life of the account and up to 3 years thereafter, unless a longer period is required.
•Employment records: for the duration of employment and for periods required by applicable employment, payroll, and tax law.
•Recruiting data: generally up to 2 years after the relevant process ends, unless deletion is requested earlier and permitted by law.
•Billing and accounting records: generally up to 7 years.
•Website analytics based on consent: according to cookie lifetimes and our Cookie Policy, or until consent is withdrawn.
•Security and technical logs: generally up to 12 months, unless needed for an investigation.
•We may retain information longer where necessary to comply with law or establish, exercise, or defend legal claims.

10. Your Privacy Rights

Depending on your location, you may have some or all of the rights below. We will not discriminate against you for exercising privacy rights.

10.1 General Rights

•Access: request confirmation of whether we process your personal information and obtain a copy.
•Correction: request correction of inaccurate or incomplete information.
•Deletion: request deletion, subject to legal and contractual retention requirements.
•Portability: receive certain information in a structured, commonly used, machine-readable format.
•Restriction: request limited processing in certain circumstances.
•Objection: object to processing based on legitimate interests, and object to direct marketing at any time.
•Withdraw consent: where processing is based on consent, withdraw consent without affecting the lawfulness of prior processing.

10.2 EEA and UK Residents

•You may lodge a complaint with your local supervisory authority.
•You may contact us to exercise GDPR or UK GDPR rights using the contact details in Section 15.

10.3 California Residents

•Right to know the categories and specific pieces of personal information collected, used, disclosed, and retained.
•Right to delete personal information, subject to statutory exceptions.
•Right to correct inaccurate personal information.
•Right to opt out of sale or sharing of personal information. We do not sell personal information and do not share it for cross-context behavioral advertising.
•Right to limit use and disclosure of sensitive personal information, where applicable.
•To submit a request, email info@workvire.com. We will verify your request and respond within the timeframe required by applicable law.

10.4 Sri Lanka

•Where the Sri Lanka Personal Data Protection Act applies, you may contact us or WorkVire (Pvt) Ltd regarding access, correction, and deletion rights relating to local employment processing.

10.5 How to Exercise Your Rights

•Email info@workvire.com with your request and sufficient information for us to verify your identity.
•We respond within 30 days where required by law, or inform you if an extension is permitted.
•Authorized agents may submit requests where permitted by law and supported by appropriate authorization.
•Employment information may remain subject to retention and deletion limits under applicable labor law during active employment.

11. Security

We maintain administrative, technical, and organizational safeguards designed to protect personal information, including encryption in transit, access controls, and role-based permissions.

No security program is perfect. We cannot guarantee absolute security. Please use strong credentials and notify us promptly of suspected unauthorized access.

12. Children's Privacy

Our services are intended for individuals 18 years of age or older and for business use. We do not knowingly collect personal information from children under 18. If you believe we have collected such information, contact info@workvire.com and we will take appropriate steps to delete it.

13. Third-Party Links and Services

Our website may include links to third-party websites and embedded services, including Google Calendar for demo scheduling. Third parties may collect information under their own privacy policies.

We are not responsible for the privacy practices of third parties. We encourage you to review their policies before providing information to them.

14. Changes to This Policy

We may update this Policy from time to time. The "Last Updated" date at the top of this page indicates when it was last revised.

If we make material changes, we will provide notice on our website and, where appropriate, by email or in-product notice. Where required by law, we will obtain renewed consent before applying changes to processing based on consent.

Your continued use of our services after the effective date of an update constitutes acceptance of the revised Policy, except where otherwise required by law.

15. Contact Us

For privacy questions, requests, or complaints, contact:

•WorkVire Inc.
•Email: info@workvire.com
•Phone: +1 (912) 575-5246
•Mailing address: 359 Stillwater Rd, Baltimore, MD 21221, United States